RE: Labor ticket -- BPCS-L

405 CD ... we used to have a problem, which some companies might still
have, such as Klusman's, depending on when those negative transactions got
dated.

Our people used to back date labor transactions to when the labor actually
took place.
If factory working weekend but not clerical people, then on Monday they got
the transactions caught up, back dating to when the work was actually done,
irrespective of whether that weekend was fiscal end month.
If you had an error in the week of end-fiscal, and it was not noticed until
a week later, the person doing the correction would BACK DATE the
correction to use the date when the labor actually took place that was
being fixed.
Meanwhile the accounting department report used date range based on fiscal
month to get info on labor transactions for them to do whatever they needed
to do with them.
This meant that transactions posted last month with date other than the
fiscal month range did not get posted at all, and later corrections
accounting oblivious too.

I had been saying stuff about this for years, and being told that we would
treat it as a variance, until accounting got real upset about Opening
Balance fluctuating after end of month, thanks to the back dating
transactions.  We have a report that multiplies opening balance times costs
to show how our cost of inventory fluctuates.

We now make sure all BPCS transactions are entered on a timely basis, but
if for any reason yesterday stuff or weekend stuff or older stuff or
corrections not get entered the same day they should be given the date they
actually got keyed into BPCS ... company rule policy.

Al Macintyre
BPCS/400 Computer Janitor at http://www.globalwiretechnologies.com/
See Al http://www.ryze.com/view.php?who=Al9Mac
Find BPCS Documentation Suppliers
http://radio.weblogs.com/0107846/stories/2002/11/08/bpcsDocSources.html

4.05CD also (as all right-thinking BPCS people are)

We run, at month end, a report that sorts and subtotals labor tickets by
department, then use that report to create a journal entry.

Is there an automated way to get labor into GL?  I've looked but never seen
one.  I mean, it's only one (fairly small) journal entry created from a
one-page report, but it's one of those niggling little things that'd be nice
to close the loop on.

Thanks - Rob

-----Original Message-----
From: Al Mac

Kusman,

We are on 405 CD and do have some cost variances that we have a hard time
understanding ... there seems to be a yo yo effect in which the general
ledger is off significantly in one direction one month and different
direction the next month.  But our volume of need to make corrections is so
microscopic we have not been sweating this nuance.

I not know how labor transactions per se get into General Ledger.  I can
see that inventory transactions that produce the production receipts,
consume raw materials, show scrap ... they all get into GL the same way as
other ITH.  I had always thought that it had something to do with CST900.

We use JIT600 not SFC600 to enter 99% of our labor tickets.  This means
that if we discover need for correction, we have to do INV500 corrections,
because JIT600 does not accept negative transactions against labor that has
been posted, so we use SFC600 to back out the labor, and INV500 to back out
the inventory.

There is also a problem associated with the labor keyed in correctly, but
BPCS posting it to wrong place.  If quantity made plus scrap reported is
more than quantity ordered, and there is another shop order out there for
the same item, sometimes BPCS tries to second guess us humans, and messes
up in the process.

On occasion we mess up and manage to bomb JIT620 update.  For example, our
rule is that 100% of this is to be done through the SAME JOBQ, but
sometimes one person on-line and some conflict ariises against same item,
and 400 bomb recovery poor option taken which leads to inventory portion
posted twice, and labor portion posted once, so reconstruction has to know
exactly what went wrong for the reversals.  Even if inventory posted in
excess, we have to be sensitive to which operations have no inventory
action.

We have a modification in which we can re-open closed operations or
completed shop order.

>Dear All;
>
>We use 6002plf cum Mar 98 C/S, AS/400 DB/2.
>
>How to revise posted labor ticket ?
>
>We use Minus hour to correct it but the minus hour does not create journal.
>So, Our journal and hour has not the same.
>
>Please advice.
>
>Thanks
>Regards
>KUSMAN

Al Macintyre