Re: Documents management systems

[LeLeux@xxxxxxxxxxxx]

   When engineering was looking at SmarTeam my biggest concern was that their
   vaulting would mean the end to publishing documents using Browser (we use
   a user action, not attachment to launch a PDF) however we overcame this
   issue by creating a SmarTeam script that publishes the document to a
   network share whenever it is released by engineering.  Perhaps the Docware
   solution you liked could do the same?
   There is a bit of effort keeping things synchronized if documents get
   renamed.
    
   Also, I think any system you implement will require a fair amount of time
   to manage.
    
   What will cut down on management is a system that creates the forms and
   stores them automatically eliminating the need for scanning & indexing. 
   Those system typically support publishing (user exit, script, etc) to
   folders that can be accessed by Browser.
    
   We spend a fair amount of time scanning - mostly shop routers, but we
   rarely index anything because the data is already in MAPICS.
    
   Regards...james
    
    
    
    
    
   -----mapics-l-bounces@xxxxxxxxxxxx wrote: -----

     To: "MAPICS ERP System Discussion" <mapics-l@xxxxxxxxxxxx>
     From: "Weston Wheat" <wwheat@xxxxxxxxxxxxxx>
     Sent by: mapics-l-bounces@xxxxxxxxxxxx
     Date: 10/03/2007 08:35AM
     Subject: Re: [MAPICS-L] Documents management systems

     Dale
     We are currently using the MEDIA FILES (File Attachment in Browser)
     Function and this works well.
     For us, this takes almost a full time person to do the scanning of
     documents, merging, and linking them in
     Browser. And everyone just loves the availability of the documents in
     browser. What started the investigation into a Document Management
     system, Was A) speed up the sign-off of routers for Manufacturing and b)
     have a less manual system. We been looking at DocWare , the only problem
     is that we will no longer be able to use the Media file
     Function in browser. And this is unacceptable to the sales group.
     Our quest continues.
     Weston

     -----Original Message-----
     From: mapics-l-bounces@xxxxxxxxxxxx
     [mailto:mapics-l-bounces@xxxxxxxxxxxx] On Behalf Of
     DaleGindlesperger@xxxxxxxxxxx
     Sent: Wednesday, October 03, 2007 9:16 AM
     To: MAPICS ERP System Discussion
     Subject: Re: [MAPICS-L] Documents management systems

     Wes,

     I also am interested in this answer.  I've seen several solutions, but
     the integration is left up to the company, and there are numerous ways
     to do
     it, depending on what you want to integrate!   I currently have had one
     running since 1992 for invoices and such, but it's not integrated beyond
     the Windows desktop, or green screen as a menu option.   We are
     investigating using the attachments file in Browser (that looks
     promising), but again, I can only see that we have to do the loading of
     the links and such ourselves.

     Dale Gindlesperger
     IT Manager/Special Projects Leader
     Fleetwood Folding Trailers, Inc.
     258 Beacon Street
     Somerset, PA  15501

                 "Weston Wheat"

                 <wwheat@thermisto

                 r.com>
     To
                 Sent by:                  <mapics-l@xxxxxxxxxxxx>

                 mapics-l-bounces@
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                 midrange.com

     Subject
                                           [MAPICS-L] Documents management

                 10/03/2007 10:58          systems

                 AM

                 Please respond to

                 MAPICS ERP System

                    Discussion

                 <mapics-l@midrang

                      e.com>

     Hello Group.
     We are in the process of looking at Document Management systems.
     Does anyone have a recommendation of one that ties into XA nicely.
     We mainly want to be able to control the various pieces of paper in
     electronic format associated with Customer Orders , Purchasing,
     signing-off of routers, etc.
     The ones we look at so far do not and we want something that will
     utilize our investment into XA.
     Thanks

     Weston Wheat
     Information Systems Manager
     Quality Thermistor Inc
     208-377-3373 ext 115
     wwheat@xxxxxxxxxxxxxx
     www.thermistor.com <http://www.thermistor.com/>

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