RE: Do you record time?

[Jerry Adams <Jerry@xxxxxxxxxxxxxxx>]

Ah, construction accounting...  I have the same bias, Paul.  I don't do it here, but in the past I even used pay item for a breakdown between Project (job) and cost code where it seemed appropriate.  Even used our construction management system to record these times; not necessarily for charge backs in my case, but for budget reviews at year-end.

Jerry C. Adams
IBM System i Programmer/Analyst
B&W Wholesale
office: 615-995-7024
email:  jerry@xxxxxxxxxxxxxxx


-----Original Message-----
From: midrange-l-bounces@xxxxxxxxxxxx [mailto:midrange-l-bounces@xxxxxxxxxxxx] On Behalf Of Paul Nelson
Sent: Friday, February 27, 2009 9:45 AM
To: 'Midrange Systems Technical Discussion'
Subject: RE: Do you record time?

My system is set up to do allow me to enter a project number and cost code.
Depending on the customer's wishes, I will set up each request as a new
project with multiple cost codes for various line items, or I will create
new cost codes within an existing project number.

I record my time to project number and cost code, since the project number
contains the customer number.

At the end of the month, I run one program to spit out the invoices.

Paul Nelson
Office 512-392-2577
Cell 708-670-6978
nelsonp@xxxxxxxxxxxxx


-----Original Message-----
From: midrange-l-bounces@xxxxxxxxxxxx
[mailto:midrange-l-bounces@xxxxxxxxxxxx] On Behalf Of Nathan Andelin
Sent: Friday, February 27, 2009 9:12 AM
To: midrange list
Subject: Do you record time?

If you do record time, what do you cross reference hours spent with?  I
suppose that depends on one's work environment - an attorney might cross
reference with a customer case number, for billing purposes.

I could cross reference with the project management database - using Project
ID and optionally, Task ID.   Or I could cross reference with the Work
Request database - using Work Request ID.

Workers may be assigned to projects, or work requests.  The main difference
between them is that projects are broadly scoped and assigned to teams,
while work requests are assigned to individuals.  Either may be billable,
but not necessarily.

Another option might be to cross reference with a personal or organizational
event calendar.  Or cross reference with a personal ToDo item - which anyone
can set up and may or may not be related to specific assignments.

Or you might cross reference with various activity codes, used for recording
paid vacation or personal time or time in a classroom.

I recall a couple former employers who had me punch my time card in a
machine with a clock when entering / leaving the building, but who knows
what they might have cross referenced that with?

You may have guess, already.  The next application on my ToDo list is
time-card entry and maintenance.

Thanks for any feedback,

Nathan.